Empower – Automate – Grow Smarter
Acuo-Travel Agent is a cloud-based platform designed for group booking and travel management. With a powerful backend, automation tools, and AI-driven content generation, it enhances efficiency and accelerates ROI. Seamlessly integrates with WordPress, and Node.js Web app, enabling businesses to streamline operations and optimize workflows for maximum efficiency
Foundation
Solid for
Scalable Growth
Lunch Package
Sell, Advertise, Deploy
All-in-One
Monitor
Track Bookings & Payments
Deliver
Completed Verification, Execute
Features …
Dynamic Offering Structure
Brand
Your company’s identity – each brand can have its web site.
Destination
A grouping of items, typically based on geographic locations or experiences, used to create a structured taxonomy for offerings on website.
Item
Each individual offering item is associated with one or more packages, allowing for a tailored schedule of departures. This feature manages content layout, booking requirements (such as address, passport, SSN), and controls the visibility of limited-availability items, ensuring a seamless and structured booking experience. Options for AI driven web content and images marketing material.
Package
Each package is tied to a specific item, serving as a bookable itinerary for set travel dates. It includes pricing details, flexible payment options, a detailed schedule, curated activities, and optional add-ons. This structure ensures a clear, adaptable, and efficient booking process for travelers while streamlining agency operations.
Flexible Payment Options
Flexible Payment Scedule
Each package can be configured to accept multiple payments, ensuring flexibility for travelers. Payments are structured with a due date, optional designated payment method, and calculated amounts based on:
- Fixed amount per traveler
- Percentage of the total package price
- Remainder-based calculation, covering the balance after other payments
This setup allows for customized payment plans, improving convenience and enhancing the sales experience.
Collection control
- Issuing payment request by date
- Queries on overdue payments
Payment method
Ensuring seamless and secure transactions for every booking:
- Included Credit Card Processing – Fast and secure payment clearance with fraud protection.
- Bank transfer request creation with tracking and verification.
- Third-Party Integrations – Connect with external services for example using Power Automate for automated processing.
- Custom Payment Solutions – Tailored payment methods designed to fit unique business needs.
Cancellation process
- Cancelling travelers
- Refund process
Smart Pricing & Modular Add-ons
Base Package price
Pricing per traveler, adjusted for different occupancy options, and visibly reflected on the front-end booking page
Addons
Options can be applied per traveler or per booking, with a single-choice selection for customization. Pricing is determined per traveler, and travelers can be added to an activity at the time of purchase.
Configurable Package Activities
Activity types
Each package may include a variety of activities, such as hotel stays, flights, transportation, guided tours, dining experiences, and other customizable options.
Registered per traveler
Activity registration per traveler can be set automatically per booking, added as a paid add-on, or modified by users. It can also serve as a placeholder for automation, such as Power Automate (PA)
Reports for activity Types
The system provides a set of reports tailored to specific activity types, such as flights, hotelbooking, passports, and other.
Easily Extendable with Citizen Developers
Backend: Power Apps
The backend is built using Power Apps, allowing users to extend our core functionality with ease. Its key features include:
- Low-Code Development – Build custom business apps with minimal coding using a drag-and-drop interface.
- Seamless Integration – Connect effortlessly with Microsoft 365, SharePoint, Azure, and Dynamics 365.
- AI and Automation – Leverage AI Builder and Power Automate for intelligent workflows and automation.
- Cross-Platform Compatibility – Access apps on web browsers, mobile devices (iOS, Android), and tablets.
- Extensive Data Connectivity – Integrate with SQL, Dataverse, and third-party APIs for dynamic data access.
- Enterprise-Grade Security – Ensure compliance with robust role-based access control and governance.
Empower your business with our Model-Driven Power App, enabling citizen developers to extend its functionality for advanced automation.
Easily customize without coding, enhance efficiency, save time, and seamlessly integrate with your existing systems.
Customizable Frontend: WordPress, Node.js, or Payload CMS
Our platform supports multiple frontend options, including WordPress for easy page creation, as well as Node.js-based solutions like Payload CMS for greater customization.
In-house designers can leverage familiar tools to design, brand, and optimize selling pages, ensuring an engaging user experience that drives conversions effortlessly.
WordPress Frontend
Publishing a New Travel Item
Once a new travel product is identified, the following process is used to publish the offering on the WordPress (WP) site:
- Design a Template in WordPress:
Create and store a template in WP. Use AI tools to generate descriptions and source images during the design process. - Create an Item in Travel Agent (TA):
Create an item in TA and link it to the WP template. - Set Up the Package in TA:
Create a package with the status “Preparation.” Fine-tune the backend details, and at the same time, an unpublished page is generated for the package. The booking information is accurate, while the layout follows the template. - Customize the Package Design in WP:
Adjust the package design in WP if it differs from the original template. - Publish the Package:
When the package is ready for sales, change its status from “Preparation” to “In Sales.” This automatically publishes the package on the website, making it available for bookings. - Indicate Sold-Out Status:
When all seats are sold out, update the short description on the website to reflect this status.
Sold Out (Not Available)
Activate Waitlist Registration:
When a package is sold out, the system automatically switches all booking options to waitlist registration, allowing the backend to manage new waitlist entries.
Unpublish the Package:
If the package status in TA is changed from “In Sales” to any other status, the package is automatically unpublished and no longer available on the WP site.
WordPress-IP
Providing an IP for WordPress that equips web designers with components for:
- Booking travelers
- Searching for packages based on taxonomy or other attributes
- Grouping based on taxonomy
Automatic Website Update
Backend Update
When information is updated in the backend, the changes are automatically reflected on the frontend.
Changes like
- Dates
- Availability
- Descriptions
Flexible Backend Update Options
Easily manage your offerings with both manual and automated updates:
Manual Updates:
- Edit short descriptions effortlessly.
- Adjust travel dates as needed
Automated Updates (Based on Availability):
- Dynamic short messages like “Few Seats Left” or “Only X Seats Remaining” update automatically.
- Real-time status changes between “Booking Open” and “Waitlist Only.”
Seamlessly keep your content fresh and accurate, saving time while enhancing the customer experience.
Waitlist for Sold-Out Packages
Waitlist registration
When a package is in Sales but has no seats available, web vistors are automatically given the option to register for the waitlist.
Waitlist Visibility
The waitlist can be viewed directly within each package or displayed as a customizable query, allowing you to modify columns and rows based on your preferences.
Backend Waitlist Management
The waitlist does not generate standard bookings but functions as flexible worksheet entries that can be easily managed and updated. For example:
- Convert to Bookings: Seamlessly change waitlist
entries into confirmed bookings when seats become
available. - Transfer to New Packages: Move waitlist entries to a
new package if one is created. - Custom Communication Flows: Set up tailored
workflows for different types of customer
communication.
Traveler Confirmation & Booking Details
Email message desgin
• Customizable – Power Automate Flow
Content
• Travelers
• Payment scedule
• Configurable text boxes
Package Options
Automatic Trigger on Booking: Actions are automatically initiated when a booking is posted.
Email Sending Features
- Trackable: Easily monitor status of sent emails and sent date.
- One-Click Resending: Quickly resend emails with a simple, hassle-free process.
Marketing features
Mailchimp
API Setup: Configure key, set lists, assign tags, and create contacts from travelers.
Power Platform
Seamlessly connect Power Platform to leading marketing service providers using Power Automate and API integrations. Leverage built-in and custom connectors, including options like the Facebook API, X API, LinkedIn API, and Google Ads Connector, to automate marketing workflows and enhance customer engagement
Accounting integration
Setup
- Posting type connected to ledger account
- Events on postings
Dimensions setup options
- Brand
- Destination
- Items
- Package
- Package Addon
Accounting Report
- Columns: Current Month , Year to Date
- Rows: Posting type, Ledger dimensions
- Grouping: Total/Per Package